Members, roles & seats

A workspace is a shared account, and who belongs to it — plus what each person is allowed to do — is managed from one page. This guide explains the four roles, how seats are counted, and how to change or remove a teammate.

The Members page#

Open the user menu (your avatar, top-right of the editor) and click Members under the workspace switcher. That opens the workspace settings page — its title is the workspace name and its subtitle reads Manage members, roles and seats.

The Members section lists everyone in the workspace, each row showing their name, email and role. This is also where invitations, roles and brand kits are managed, so it's the one place to administer the whole team.

The four roles#

Every member holds exactly one role. The labels are Owner, Admin, Member and Viewer, and they climb from read-only to full control:

• Owner — the workspace's top authority. There is one Owner per workspace, and the Owner can't be changed or removed from this screen. Ownership and the plan behind the workspace belong here.
• Admin — can invite people, change roles, remove members, and manage brand kits. An Admin does everything except the ownership-level things reserved for the Owner.
• Member — a contributor. Members design freely and can manage brand kits, but they can't manage people (no invites, roles or removals).
• Viewer — read-only access. Viewers can look but not edit brand kits or manage members.

What each role can do#

Who can manage people#

Only Owner and Admin see the invite form, the role dropdowns and the Remove links. Members and Viewers still see the roster — so they know who they're working with — but none of the management controls. If those controls aren't showing for you, your role simply doesn't include them.

Reading the seat counter#

At the top of the page a seat card reads {used} of {paid} seats used — for example, 3 of 5 seats used. A plan with unlimited seats shows ∞ as the paid figure.

Two things count toward the "used" number:

• Every accepted member consumes one seat.
• Every pending invitation also holds a seat, even before the person joins.

Heads up: because pending invites reserve a seat, an invitation you sent and forgot can be the reason you're "full." Revoking it frees the seat again.

When you run out of seats, sending a new invite fails with an error. To make room, remove a member, revoke a pending invite, or add seats. Seats are funded by your plan — see Plans & AI credits and Managing billing to add more.

Changing a role#

For any non-Owner member, Owners and Admins see a role dropdown on that person's row, offering Admin, Member and Viewer. Pick a new value and it takes effect immediately — there's no separate save step. The change updates what that person can do the next time their editor reads their permissions.

The Owner's own row is different: it shows a static Owner badge with no dropdown, because ownership isn't reassigned from here.

Removing a member#

Owners and Admins get a red Remove link on every non-Owner row. Removing someone revokes their access to the workspace and frees the seat they were using, so you can invite someone else in their place.

The Owner can't be removed on this screen — that keeps a workspace from ever being left without a top authority.

Removing a member takes them out of the whole workspace. It does not delete any designs they made; those stay in the workspace.

Seats vs. sharing one design#

It's worth drawing a clear line here. Members and seats are about who is in the workspace — the people who share your designs, brand kits and plan. Handing a single design to someone outside the team is a different thing entirely: you don't need to give them a seat.

To share just one file — for review or editing — use Share by link or invite a specific collaborator with Inviting people by email. Those grant access to one design, not to the workspace.

Where to go next#

Ready to grow the team? Inviting teammates walks through the invite form, roles at invite time, and tracking pending invitations. To keep every member's work on-brand, set up Brand kits.