Sharing & collaboration
Managing a shared link
A shared link is convenient, but you don't want it live forever. Once a design is set to Anyone with the link, a set of Advanced controls lets you expire the link, swap it for a fresh one, or turn it off completely.
Where the link controls live
Open the Share this design dialog from the Share button and set Who has access to Anyone with the link. Below the link field you'll find an Advanced section — click to expand it. That's where expiry, reset, and stop-sharing live. These controls only apply to open links; if the design is Restricted, there's no public link to manage. For the basics of turning sharing on, see Share by link.
Set a link to expire
The Link expires dropdown decides how long the link stays open:
| Option | What happens |
|---|---|
| Never | The link works until you reset or stop sharing it |
| In 7 days | The link stops opening the design a week from now |
| In 30 days | The link stops opening the design a month from now |
Once a link expires, it no longer opens the design — anyone who follows it sees that it's no longer available (more on that below). Expiry is the low-effort way to keep a client-review link from lingering long after the project ships.
Tip: for review links you send to a client, pick In 7 days or In 30 days up front. The link cleans up after itself, and you never have to remember to turn it off.
Reset a link that leaked
Reset link mints a brand-new URL and kills the old one instantly. When you click it, a confirmation appears:
Reset share link? The current link will stop working immediately. Anyone you shared it with will need the new link.
Confirm, and the previous link dies on the spot. Copy the fresh one with Copy link and send it to the people who should still have access. Reach for reset when a link has been forwarded too widely, posted somewhere public, or otherwise ended up where you didn't intend — it cuts off every copy of the old URL at once while keeping the design shared.
Stop sharing entirely
Stop sharing revokes the public link and returns the design to private. Anyone who had the link loses access immediately, and no link opens the design until you share it again. Use this when the design shouldn't be reachable by link at all anymore — after a launch, or once a review round is fully closed.
Switching Who has access back to Restricted has the same effect: the dialog warns "Switching to Restricted disables the current link." Named people you invited by email keep their access either way, since invites aren't tied to the public link. See Inviting people by email.
What visitors see afterward
Whether a link expired, was reset, or was turned off, anyone who follows the old URL lands on the same clear dead-end:
This link is no longer available. It may have been turned off or expired. Ask the owner for a new one.
There's no confusing error and no partial access — the design simply isn't reachable through that link. If someone still needs it, send them a current link or an email invite.
Reset vs. stop sharing
The two feel similar but solve different problems:
- Reset link keeps the design shared and hands out a new URL. Choose it when you want to invalidate one leaked copy but keep sharing with the right people.
- Stop sharing ends public sharing altogether. Choose it when the design shouldn't be open to anyone by link.
A good habit: default to a 7- or 30-day expiry on anything you send outside your team, and reach for Reset link the moment a URL gets away from you. Changes save as you make them — a Saving… indicator shows in the footer — so there's nothing extra to confirm. Click Done to close the dialog.
Where to go next
See exactly what a link recipient experiences in Viewer mode, or send access to named people instead of an open link with Inviting people by email.