Workspaces & teams
Workspaces & switching
A Workspace is the shared container for everything a team makes in Popcorn Editor. Knowing which one is active — and how to switch — keeps new designs, members and brand kits in the right place.
What a workspace is
Think of a Workspace as the home for a team's work: its designs, its people, the seats that fund them, and its brand kits all live inside it. Everything you create belongs to whichever workspace is active at the time. The label is used consistently throughout the app — you'll see it as simply Workspace in the user menu.
The active workspace is a quiet but important setting. Start a design while your personal workspace is active and it's yours alone; start one while a team workspace is active and it belongs to that team, visible to its members.
Personal vs team workspaces
Every account comes with its own personal workspace — just you and your own designs. A team workspace adds other people through roles and seats, so several designers can share files and a common brand.
Inside the editor the two feel identical: the canvas, tools, Properties panel and Assistant all work the same way. The only real difference is who else is in the workspace with you.
Team workspaces are provisioned together with your plan and seats rather than created on the fly — there's no "Create workspace" button in this build. See Plans & AI credits for how seats are set up.
Finding the switcher
The switcher lives in the user menu. Click your avatar in the top-right corner of the editor to open it.
Under a Workspace heading you'll find every workspace you belong to. Each row shows:
- a building icon,
- the workspace name,
- a small role badge — Owner, Admin, Member or Viewer — showing what you can do there, and
- a check mark on the workspace that's currently active.
The switcher only appears once your account belongs to a workspace, so if you're brand new you may not see it yet.
Switching workspace
To switch, just click any workspace in the list. The check mark moves to your choice, and that becomes the active workspace straight away.
Your selection is remembered — it's saved server-side, so the same workspace stays active the next time you sign in, on any device. There's no separate "save" step.
What "active" affects
The active workspace decides three things at once:
| Active workspace controls | What that means |
|---|---|
| Which designs you see | Your design list is scoped to the active workspace. |
| Which members & seats you manage | Invites, roles and seat usage all apply to the active workspace. |
| Which brand kits you can pin | Brand kits are workspace-scoped; only the active one's kits are available. |
One thing switching does not do: it never moves an existing design from one workspace to another. A design stays where it was created. If you meant to work in a different workspace, switch before you start a new design.
Managing the workspace
Directly below the switcher in the user menu is a Members link. It opens the workspace settings page, titled with the workspace's own name and subtitled Manage members, roles and seats.
That page is your control center for the whole team — seats, invitations, roles and brand kits all live there. Each of those is covered in its own guide:
- Members, roles & seats — what Owner, Admin, Member and Viewer can each do, and how seats are counted.
- Inviting teammates — add people by email, track pending invites and revoke them.
- Brand kits — colors, fonts and guidelines that keep every design on-brand.
Where to go next
Ready to bring people in? Head to Members, roles & seats to plan who does what, or brush up on Signing in, saving & My designs to see where your work is stored.