Workspaces & teams
Inviting teammates
Adding someone to a workspace takes one email address and one click. This page covers who can invite, how to send invitations, how they count against your seats, and how to track or cancel the ones that haven't been accepted yet.
Who can invite
Inviting is an Owner or Admin action, and it happens on the workspace settings page. Open the user menu (your avatar, top-right of the editor) and click Members. If you're a Member or Viewer you'll see the roster but none of the management controls — for the full breakdown of what each role can do, see Members, roles & seats.
The invite form sits at the top of the page, above the members list, under the heading Invite people.
Sending an invite
The form is deliberately simple: one text field and a role dropdown.
- In the field labelled Email addresses, comma-separated, type one or more addresses. You can separate several with commas or spaces to invite a whole group at once.
- Pick the role the invitees will get from the dropdown — Member, Admin or Viewer. It defaults to Member.
- Click Send invite.
Everyone in that batch is invited with the role you chose. Each person receives an invitation link they can open to join.
Choosing the invite role
The role you pick is the role each invitee joins with — no extra step required. You can always change it later from the members list, so don't overthink it: Member is the right default for most people who will design, and Viewer is best for stakeholders who only need to look.
Note: you invite people as Admin, Member or Viewer. There's no option to invite a second Owner — a workspace has exactly one Owner, set when the workspace is created.
Seats and invites
Every invitation consumes a seat the moment you send it — not when it's accepted. The seat card at the top of the settings page reads {used} of {paid} seats used, and pending invitations are already counted in that used figure.
That means an invite can fail if you're out of seats. If no seats remain, Send invite is refused with an error. To make room, either revoke a pending invitation or remove a member you no longer need, or add seats through billing — see Plans & AI credits.
| State | Counts toward seats? |
|---|---|
| Accepted member | Yes |
| Pending invitation | Yes |
| Revoked invitation | No — the seat is freed |
Pending invitations
Once you've sent invites, a Pending invitations section appears on the settings page for as long as any are outstanding. Each row shows the invited email and a small role badge, so you can see at a glance who's been invited and as what.
These are people who have an invitation but haven't joined yet. As each one accepts, they move out of this list and into the Members roster below.
Revoking an invite
Changed your mind, or invited the wrong address? Every pending row has a red Revoke link (visible to Owners and Admins). Clicking it cancels that invitation and immediately frees the seat it was holding — useful when you need to swap one invitee for another without buying more seats.
What the invitee sees
Your teammate opens the invitation link and joins the workspace. They'll see a short Joining the workspace step, then a You joined {name} confirmation. From that point the new workspace appears in their workspace switcher, and they can switch to it to see the team's designs and brand kits.
Tip: inviting someone to the workspace is different from sharing a single design with an outside collaborator. If you just want to hand one file to a client or freelancer without giving them a seat, use Inviting people by email instead.
Where to go next
Now that your team is in the workspace, tune what everyone can do in Members, roles & seats, or set up shared brand kits so every design stays on-brand.